If you purchase an iPhone, iPad, or Mac computer, you can use Apple Notes—and it’s also accessible online. Notes, which debuted with the original iPhone in 2007, is currently one of the most widely used apps. This may be Apple’s most adaptable software. Additionally, it has expanded its fundamental note-taking structure with an increasing number of capabilities over time.

You might not be aware of all that Apple Notes can do for you, even if you use it on a daily basis to create lists, manage your to-do list, or record random ideas. Despite its modest layout, this software is quite powerful and versatile, and you should find at least some of these recommendations helpful.

Clever Apple Notes tips you might not know

For quick brainstorming sessions, use hidden gems like Recent Notes to move between your last eight notes without searching through folders.
Using tags and Smart Folders, which automatically organize notes by categories like #ideas, #scripts, or #clients, you can transform chaos into structure.
Use Notes’ built-in AI features to proofread or even rewrite parts of your manuscripts with a single tap to boost your writing.

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Work collaboratively on notes

iCloud allows you to collaborate on notes with others, which is useful for business teams and families. You can send a link to others by selecting Collaborate at the top of the subsequent screen after tapping the share button (the square and arrow) inside a note.

Add tags on the notes.

Adding a tag with a hashtag (such as “#work”) anywhere on the note is all you need to do to organize your notes effectively. On the main notes screen, you’ll notice a list of frequently used tags. You may press on any hashtag to go to the notes that match.

Access attachments quickly.

Your notes can now include a variety of attachments, such as files, images, and web links. You can save a lot of time searching and scrolling by selecting View Attachments after tapping the three dots in the upper right corner of the main list of notes.

Add tables to your notes.

Using tables to organize a memo might be quite helpful. To add a table to a note while in text editing mode, tap the toolbar’s table icon, which resembles four rectangles. To add or remove columns and rows, simply tap the handles surrounding the table.

Use AI to proofread notes

You may now access Apple Intelligence in Notes if you need it: To have the AI examine spelling, grammar, and sentence structure, select Proofread after tapping the Apple Intelligence button on the toolbar (which resembles a pen within a star).

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Solve the equations

Similar to a spreadsheet or calculator tool, Notes can answer simple equations and sums for you: Simply type out your calculations and then an equals sign to enable this. Conversions like “8 centimeters in inches =” are another option.

Modify the layout

It is possible to modify the default notes layout. Screenshot: Apple It is possible to modify the default notes arrangement. Screenshot: By default, Apple New Notes will begin with a larger, bold headline, although you are under no need to do so. Select Apps, Notes, and New Notes Start With from the main iOS Settings panel. Title, Heading, Subheading, and Body are your options.

Include grids and lines.

Lines and grids can be useful guides when using one of the drawing tools to scribble inside a letter, whether it’s by handwriting or sketching. When a note is open, you may drop them into it by touching the three dots in the upper right corner and selecting Lines & Grids from the menu.

Connect notes together

If necessary, you can create Wikipedia-style links between your notes. Choose Add connection from the pop-up menu after selecting the text in a note where you wish to build the connection (scroll right if necessary). After that, type the name of the note you want to connect to, then click on it.

Add Scan to notes.

If necessary, you can scan a variety of materials into your notes. Tap the three dots in the upper right corner of a note, select Scan, then aim your camera at the item you wish to scan (from documents to artwork). Your scans can also be annotated.

Change to the gallery view

You can choose View as Gallery from the pop-up menu by tapping the three dots in the upper right corner of the screen that displays all of your notes instead of settling for the normal list view. After then, your notes appear as thumbnails in reverse chronological order.

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Take voice notes.

Voice clips can be added to your notes, which is a useful but simple method of organizing audio recordings. Select Record Audio after tapping the paperclip icon on the floating toolbar to add a voice clip. You can begin speaking by tapping the red record button.

Create subfolders for your notes.

You don’t need to have everything in one large bucket because Notes enables folders. To view your folders and make new ones (using the new folder icon, top right), hit the back arrow (top left) on the main notes screen. Additionally, the Edit option allows you to create subfolders.

Build smart folders

Smart folders are quite useful. Every time you create a new folder, you may choose to make it smart so that it can be automatically filled in based on a variety of criteria: particular tags, contents, latest editing date, lock status, and more.

Highlight the text in a note

Certain text blocks can be made to stand out by using highlighting. Double-tap to highlight any text in a note, then tap the pen symbol on the floating toolbar to make it stand out. Purple, Pink, Orange, Mint, and Blue are the five highlighter colors you can choose from when you tap the pen once more.

Take brief notes wherever you are.

On iOS, you can take a “quick note” from anywhere: The arrow and rectangle icon on the share menu is the fast note link, which you may also add to the Control Center. You may access any note you make using the fast note overlay within the Notes app.

Secure a message

You may use a passcode, Touch ID, or Face ID—whichever method you presently use to lock your iPhone—to secure any particular notes you want to be extra careful to keep private. Tap the Lock symbol after tapping the three dots in the upper right corner of a note.